Have you ever had a .pdf document that’s long and difficult to navigate? You need to scroll all the way back to chapter 9 but you’re not sure where that was. Sure, if you go to page views, you can scroll tiny pages a little faster. Wouldn’t it be easier if you could just click “Chapter 9”?
How to generate bookmarks in Adobe Acrobat
This will help you with longer documents you might reference frequently, or even eBooks you’re creating to give away on your website. If you can’t provide a clickable Table of Contents, it’s just polite to provide bookmarks, isn’t it? Frankly, since you can opt to view bookmarks all the time in Adobe, bookmarks are preferred and should be included whether you have a Table of Contents or not.
The steps that follow are the manual method
Please keep in mind, there is another way to add bookmarks automatically if you’re creating the document first in Microsoft Word using paragraph styles.
Generally, there’s always a need to add bookmarks to a document that either hasn’t been created by you or you don’t want to fool with going back and trying to add paragraph styles to the entire document. Don’t worry, this is pretty easy.
Open a .pdf document. My example has 303 pages. I certainly don’t want to lose my place on this one.
Next, open the bookmarks panel. You can go simply click on the little bookmark on the left panel:
If you have an older version of Adobe (or if you just like taking the long way), you can also find it here:
You should have a blank panel on the left and your page(s) on the right. (If you see bookmarks in there, then at least now you know where they are, but if you want to learn how to make them yourself let’s continue!)
Click on the little “new bookmark” button (the bookmark with a yellow star). This will open a new bookmark. Click once in the bookmark title and rename appropriately. Then click enter.
If you’re not on the related page when you create the bookmark, you need to set the proper destination (so when you click the bookmark it will take you to the right place).
Move to the appropriate page and then right click on your bookmark and select “Set Destination.”
And that’s really it! Seriously. But keep reading for a couple of other quick tips…
To do all those steps at once, go to the page you’re bookmarking (here, I’m going to Chapter Two). If you’re going to call your bookmark something that’s already written on the page, then highlight those words, click “new bookmark,” and press enter. It will automatically name your bookmark.
Make sure they see your handy work
One thing that really stinks is when you set up a bunch o’ bookmarks for people and they don’t realize you’ve gone through this (long, drawn-out) process to save them a ton of time. So you want to make sure they see those beautiful bookmarks when they open that file.
Go to file –> Properties.
Select the “Initial View” tab, then select “bookmarks panel and pages.” Then click OK.
Save your document and you’re done. That’s it!